12 GST
12.1 Enabling GST in Tally Prime
- Open Tally Prime.
- Go to
Gateway of Tally → F11: Features → Statutory & Taxation. - Set Enable Goods and Services Tax (GST) → Yes.
- Set other applicable options (e.g., Enable GST for Composition or Regular Taxpayer).
- Press
Ctrl + Ato save.
12.2 Work with GST for Intra-State and Inter-State Supply of Goods
12.2.1 Intra-State Supply (Within the Same State)
- Record sales/purchases with CGST and SGST components.
- In sales/purchase vouchers, select the customer/supplier with proper state information.
- Tally applies CGST and SGST tax rates automatically based on the state.
- Example: Sale to a customer in the same state attracts CGST 9% + SGST 9%.
12.3 Recording Return of Goods (Credit/Debit Notes)
- To record return of goods, use Credit Note (for sales returns) or Debit Note (for purchase returns).
- Go to
Accounting Vouchers → Sales / Purchase menu → Credit/Debit Note. - Select party, enter quantities, rates, and tax details.
- Tally adjusts GST amounts accordingly.
12.4 GST Reports in Tally Prime
Navigate to Gateway of Tally → Display → Statutory Reports → GST Reports.
Key reports include: - GSTR-1 Report: Details of outward supplies (sales). - GSTR-2 Report: Details of inward supplies (purchases). - GSTR-3B Report: Monthly summary return. - GST Audit Report: Tax liability verification and reconciliation. - GST Payment Summary: Track GST payments made.
Reports allow filtering by: - GSTIN number (for multi-GSTIN setups) - Period (month/quarter) - Tax type (CGST, SGST, IGST) - Party or voucher type
Export or print reports via Alt + E or Ctrl + P.
12.5 GST Audit Trail in Tally Prime
Tally maintains an audit trail of GST transactions:
- View detailed transaction vouchers contributing to GST returns.
- Reconcile GST payable, input credit, and payments.
- Use
Gateway → Display → Audit & Compliance → GST Audit Report. - Audit Report shows discrepancies, missing invoices, or mismatches.
- Enables compliance readiness for statutory audits.
12.6 Example Walkthrough — Intra-State Sale with GST
- Create a sales ledger with GST applicable:
- Name: Sales Ledger
- Under: Sales Accounts
- GST details: Taxability = Taxable, GST rate = 18%
- Create a party ledger with state information (e.g., Maharashtra).
- Pass a Sales Voucher:
- Select party in Maharashtra
- Enter item quantity, rate
- GST is auto-calculated as CGST 9% + SGST 9%
- Review GST Tax Analysis report for accurate tax calculations.
12.7 Example Walkthrough — Inter-State Purchase with GST
- Create purchase ledger with GST:
- Taxability: Taxable Purchase
- GST rate: 18%
- Create supplier ledger from different state (e.g., Karnataka).
- Pass Purchase Voucher selecting supplier in Karnataka.
- GST calculated as IGST 18%.
- Check Input Tax Credit in GST reports.
💡 Tip: - Maintain accurate State and GSTIN details in party ledgers. - Use Multi-GSTIN feature if operating in multiple states to manage GST returns separately. - Regularly verify GST reports against filed returns. - Backup data before large GST returns or corrections. - Use narration and reference fields to note reasons for returns or adjustments.
12.9 Illustration
Business Name: Joice Electronics
State: Tamil Nadu
GSTIN: 33ABCDE1234F1Z5
GST Rates: - Mobile Phones → 18% - Chargers → 12%
Purchased from Smart Suppliers : 10 Mobile Phones @ ₹10,000
Sold to Chennai Mobiles : 5 Mobile Phones @ ₹12,000
Sold to Kerala Stores : 2 Mobile Phones @ ₹12,000
Returned 1 Mobile to Smart Suppliers
Chennai Mobiles returned 1 Mobile
12.10 Solution
PART A – ENABLE GST IN TALLY PRIME
Gateway of Tally → F11 (Features) → Statutory & Taxation
Enable:
- Enable GST = Yes
- Set/Alter GST Details = Yes
- State = Tamil Nadu
- Registration Type = Regular
- Enter GSTIN
Save
PART B – CREATE LEDGERS
Party Ledgers
| Name | State | Type |
|---|---|---|
| Chennai Mobiles | Tamil Nadu | Sundry Debtors |
| Kerala Stores | Kerala | Sundry Debtors |
| Smart Suppliers | Tamil Nadu | Sundry Creditors |
Set GST Applicable = Yes
Tax Ledgers
| Ledger | Type |
|---|---|
| CGST 9% | Duties & Taxes |
| SGST 9% | Duties & Taxes |
| IGST 18% | Duties & Taxes |
| CGST 6% | Duties & Taxes |
| SGST 6% | Duties & Taxes |
Stock Items
| Item | GST |
|---|---|
| Mobile Phone | 18% |
| Charger | 12% |
PART C – TRANSACTIONS
1. Purchase (Intra-State)
Purchased from Smart Suppliers
10 Mobile Phones @ ₹10,000
Purchase Value = 1,00,000
CGST 9% = 9,000
SGST 9% = 9,000
Total = ₹1,18,000
Voucher: Purchase (F9)
2. Local Sale (Intra-State)
Sold to Chennai Mobiles
5 Mobile Phones @ ₹12,000
Sale Value = 60,000
CGST 9% = 5,400
SGST 9% = 5,400
Total = ₹70,800
Voucher: Sales (F8)
3. Inter-State Sale
Sold to Kerala Stores
2 Mobile Phones @ ₹12,000
Sale Value = 24,000
IGST 18% = 4,320
Total = ₹28,320
Voucher: Sales (F8)
4. Purchase Return
Returned 1 Mobile to Smart Suppliers
Value = 10,000
CGST = 900
SGST = 900
Total = ₹11,800
Voucher: Debit Note (Ctrl+F9)
5. Sales Return
Chennai Mobiles returned 1 Mobile
Value = 12,000
CGST = 1,080
SGST = 1,080
Total = ₹14,160
Voucher: Credit Note (Ctrl+F8)
PART D – GST REPORTS
Gateway of Tally → Display More Reports → Statutory Reports → GST
View:
GSTR-1 (Sales Report) Shows outward supplies: - Intra-state sales - Inter-state sales - Credit notes
GSTR-2 (Purchase Report) Shows inward supplies: - Purchases - Debit notes
GSTR-3B Summary Shows tax liability:
Output CGST = 5,400 – 1,080 = 4,320
Output SGST = 5,400 – 1,080 = 4,320
Output IGST = 4,320
Input CGST = 9,000 – 900 = 8,100
Input SGST = 9,000 – 900 = 8,100
Net GST Payable:
CGST = 4,320 – 8,100 = ITC Balance
SGST = 4,320 – 8,100 = ITC Balance
IGST = 4,320 Payable
PART E – AUDIT TRAIL
Enable:
Gateway of Tally → F11 → Enable Edit Log = Yes
Then:
Alter any voucher → Change quantity → Save
Now View:
Gateway of Tally → Display More Reports → Audit Trail
Shows: - User name - Date - Old value - New value