13 Cheque Printing in Tally Prime

Tally Prime allows you to print cheques directly from payment vouchers, saving manual effort and ensuring accuracy in cheque details. You can customize cheque layouts based on your bank’s cheque format.

13.1 Prerequisites

  • Install a compatible printer connected to your computer
  • Know your cheque layout details (cheque dimensions, positions for date, amount, payee, signature, etc.)
  • Have the latest version of Tally Prime installed with payment vouchers entered

13.2 Configure Cheque Printing

  1. Open Tally Prime.
  2. Go to Gateway of Tally → F12: Configure.
  3. Select Cheque Printing Configuration.
  4. Set Enable Cheque Printing → Yes.
  5. Select your Printer if multiple printers are installed.
  6. Choose the Cheque Format that matches your bank’s cheque book:
    • If your cheque format is not listed, you can create a custom format by adjusting fields such as alignment and position.
  7. Configure alignment for the following fields:
    • Date
    • Amount in figures
    • Amount in words
    • Payee name
  8. Save configuration by pressing Ctrl + A.

13.3 Enter Payment Voucher with Cheque Details

  1. Go to Accounting Vouchers → F5 Payment.
  2. Select the Bank Ledger (e.g., HDFC Bank - Current).
  3. Enter the Payment details:
    • Party Name (payee)
    • Voucher amount
    • Narration if any
  4. Enter cheque number in the Instrument Number field.
  5. Enter cheque date in the Instrument Date field.
  6. Save the voucher (Ctrl + A).

Example:
Payment to Supplier XYZ
- Amount: ₹15,000
- Cheque No: 102345
- Cheque Date: 20-11-2025

13.5 Customize Cheque Format (If Needed)

  • Go to Gateway of Tally → Print Configuration → Cheque Printing.
  • Select Manage Cheque Formats.
  • You can adjust positions of fields using X and Y offsets.
  • Save and test print the cheque.
  • Save backups of your customized format for re-use.

💡 Tip: - If cheque details do not align properly, adjust X/Y offsets in the cheque format settings. - Use cheque paper recommended by your bank for best print quality. - Ensure printer settings (paper size, orientation) match Tally configurations. - Test print with blank vouchers before printing real cheques. - Always preview print before printing multiple cheques.

13.6 Sample Scenario

  • You need to pay ₹25,000 to vendor ABC Pvt Ltd.
  • Cheque number 123456, dated 25-11-2025.
  • Steps:
    • Enter Payment Voucher with ledger ABC Pvt Ltd.
    • Fill instrument number and date.
    • Save voucher.
    • Print cheque with configured format.
  • Verify cheque details and sign physically before issue.

13.7 Illustration

M/s Ragavi Traders maintains a Current Account with:

  • Bank Name: Canara Bank
  • Branch: PSG
  • Account Number: 12345678901
  • Cheque Book Range: 000501 to 000550

Record the following transactions and print cheques:

  1. 05-04– Paid Office Rent ₹35,000 to Mr. Ramesh
  2. 07-04– Paid Salary ₹60,000
  3. 10-04– Paid Smart Suppliers ₹1,20,000
  4. 12-04– Paid Electricity Bill ₹18,500
  5. 15-04– Paid Insurance Premium ₹22,000

13.8 Solution

PART A – COMPANY CREATION

  1. Open Tally Prime
  2. Create Company
  3. Set Financial Year

PART B – LEDGER CREATION

1. Bank Ledger

Gateway of Tally → Create → Ledger

  • Name: Canara Bank
  • Under: Bank Accounts
  • Set/Alter Bank Details: Yes
  • Enable Cheque Printing: Yes

Save.

2. Expense & Party Ledgers

Ledger Name Under
Rent Indirect Expenses
Salary Indirect Expenses
Electricity Charges Indirect Expenses
Insurance Premium Indirect Expenses
Smart Suppliers Sundry Creditors

PART C – CONFIGURE CHEQUE BOOK

  1. Gateway of Tally → Alter → Canara Bank
  2. Enable Cheque Book Management = Yes
  3. Starting Cheque No = 000501
  4. Ending Cheque No = 000550
  5. Select Cheque Format (format if available)

Save.

PART D – RECORD PAYMENT VOUCHERS

Use F5 – Payment Voucher

Transaction 1 – Rent

Date: 05-04

Dr Rent ₹35,000
Cr Canara Bank ₹35,000

Mode: Cheque
Cheque No: 000501

Transaction 2 – Salary

Cheque No: 000502
Amount: ₹60,000

Transaction 3 – Supplier Payment

Cheque No: 000503
Amount: ₹1,20,000

Transaction 4 – Electricity

Cheque No: 000504
Amount: ₹18,500

Transaction 5 – Insurance

Cheque No: 000505
Amount: ₹22,000

PART E – CHEQUE PRINTING

After saving voucher:

  1. Press Alt + P
  2. Select Cheque Printing
  3. Confirm Bank Name
  4. Confirm Cheque Number
  5. Print

Cheque will show:

  • Date
  • Payee Name
  • Amount in Words
  • Amount in Figures
  • Authorized Signature

PART F – CHEQUE REGISTER

Gateway of Tally → Display More Reports → Banking → Cheque Register

Cheque No Date Party Amount Status
000501 05-04-26 Ramesh 35,000 Issued
000502 07-04-26 Salary 60,000 Issued
000503 10-04-26 Smart Suppliers 1,20,000 Issued
000504 12-04-26 Electricity 18,500 Issued
000505 15-04-26 Insurance 22,000 Issued

RESULT

  • Cheque book configured successfully
  • Payment entries recorded
  • Cheques printed
  • Cheque register maintained